Nova Zhang
Adding audio to your PowerPoint presentation is a great way to make it more engaging and dynamic. Whether you want to include background music, sound effects, or voice narration, it's simple to insert sound files or record audio directly into your PPT. You can also edit the audio to customise it for your presentation, adjusting the volume, start time, and more. In this guide, we'll walk you through the steps to insert sound in PPT and offer tips for making the most of audio in your presentations.
| Characteristics | Values |
|---|---|
| File formats supported | MP3, WAV, FLAC, WMA, MIDI, M4A, AAC, OGA, AIFF, and AU |
| Inserting audio from PC | Click on 'Insert' > 'Audio' > 'Audio on My PC' > Select audio file > 'Insert' |
| Inserting audio from iTunes | Click on 'Insert' > 'Audio' > 'Audio Browser' > Select audio file |
| Recording audio | Click on 'Insert' > 'Audio' > 'Record Audio' > Type name > 'Record' > 'Stop' > 'Play' to review > 'Record' again to re-record or 'OK' to confirm |
| Playing audio | Click on the audio icon on the slide > 'Play/Pause' |
| Jumping to a different part of the audio file | Click anywhere on the timeline |
| Moving audio file to a new location on a slide | Click and drag |
| Deleting audio file | Select audio file > Press 'Backspace' or 'Delete' |
| Trimming audio file | Select audio file > Click on 'Playback' tab > Click on 'Trim Audio' command |
| Changing audio icon | Select audio file > Click on 'Format' tab > Click on 'Change Picture' command > 'Browse' to select a file from your computer or use online image search tools |
| Previewing audio file | Click on 'Play' button > Adjust handles > 'OK' |
| Adjusting fade in and fade out | Click on 'Playback' tab > Locate 'Fade In:' and 'Fade Out:' fields > Type desired values or use arrows to adjust times |
| Adding bookmark to jump to a specific point in the audio file | Click on 'Playback' tab > Click on 'Add Bookmark' command |
| Adjusting volume | Click on 'Playback' tab > Click on 'Audio Options' group > Adjust 'Volume:' |
| Playing audio automatically | Click on 'Playback' tab > Click on 'Start:' > Choose 'Automatically' |
| Hiding audio icon during slide show | Click on 'Playback' tab > Click on 'Hide During Show:' |
| Playing audio across multiple slides | Click on 'Playback' tab > Click on 'Play Across Slides:' |
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What You'll Learn
Inserting sound files on a single slide
Adding audio to a single slide in your PowerPoint presentation can make it more engaging and dynamic. You can add background music, sound effects, or voice narration to emphasise key points and maintain your audience's attention.
To insert a sound file into a single slide, first, open a PowerPoint presentation and select the slide you want to add audio to. Go to the Insert tab and select Audio. You can then choose your audio source: Audio on My PC or Record Audio. If you select Audio on My PC, browse and select your audio file, then click Insert. If you select Record Audio, a recording window will open where you can record audio and click OK.
Once the audio file has been inserted, you can move the audio icon to the desired location on the slide. You can also modify your audio files using the commands on the Playback tab. For example, you can trim the audio to play only a brief section, add a fade-in and fade-out, or add bookmarks that allow you to jump to specific points in the audio file.
It is important to note that media clips are linked rather than embedded into your presentation. Therefore, if you move your presentation, you must also move the media clip to keep it in the same relative location. Additionally, ensure that the computer you are using has speakers or is hooked up to in-room audio if you are in a large room.
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Playing audio automatically on a slide
To play audio automatically on a slide in PowerPoint, you must first insert the audio file into your presentation. To do this, open a PowerPoint presentation and click on the '
Once you have inserted the audio file, select the 'Audio' icon on the slide. On the 'Playback' tab, you can then select the 'Hide During Show' check box. This option should only be used if you set the audio clip to play automatically. It is important to note that, in Normal view, the audio icon will always be visible unless you drag it off the slide.
To play the audio automatically when the slide appears, you can select 'Start' > 'Automatically' on the 'Playback' tab. You can also choose to play the audio across multiple slides by selecting 'Play Across Slides' on the 'Playback' tab. If you want the audio to loop continuously throughout the presentation, you can select 'Loop Until Stopped' on the 'Playback' tab.
You can also adjust the volume, trim the audio, and fade in or fade out the audio using the options on the 'Playback' or 'Audio' tab. To delay the start of the audio, use the 'Animation' options on the 'Animations' tab.
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Adding background music to your presentation
Adding background music to your PowerPoint presentation can make it more engaging and dynamic. It can help emphasise key points and maintain your audience's attention.
To add background music to your presentation, first, open your PowerPoint presentation and go to the desired slide. Then, follow these steps:
Select the audio source:
- Audio on My PC: Browse and select the audio file from your computer, then click Insert.
- Record Audio: Open the recording window and record your audio. Click OK when you're done.
Customise your audio:
- Move the audio icon: Drag the audio icon to your desired location on the slide.
- Preview the audio: Click the Play button to preview the audio file.
- Trim the audio: Use the Trim Audio command to play only a brief section of the song.
- Fade in and fade out: Adjust the handles to set the desired values for fade-in and fade-out.
- Add bookmarks: Click the Add Bookmark command to jump to specific points in the audio file.
- Change the audio icon: Click the Format tab and select Change Picture to change the speaker icon to a different image.
Set audio options:
- Volume: Adjust the volume of the audio.
- Start: Choose whether the audio starts automatically or when clicked.
- Hide During Show: Hide the audio icon while the slideshow is playing.
- Play Across Slides: Play the audio across multiple slides.
- Loop Until Stopped: Use this option to play the audio continuously in the background.
Finally, test your audio by going to slide show mode and checking if everything is functioning correctly.
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Recording your own narration
To record your own narration for a PowerPoint presentation, your computer must be equipped with a sound card, microphone, and speakers.
Firstly, turn on the Recording tab of the ribbon: on the File tab of the ribbon, click Options. In the Options dialog box, click the Customize Ribbon tab on the left. Then, in the right-hand box that lists the available ribbon tabs, select the Recording check box and click OK.
Now, open the slide from which you want to start recording. In the upper right corner of the PowerPoint window, select Record. When you're ready, click the round, red Record button, wait for the countdown, and start speaking. Narration is not recorded during slide transitions, so pause during transitions and then resume speaking.
You can stop the recording at any time by pressing Alt+S on your keyboard. PowerPoint for Microsoft 365 automatically records the time spent on each slide, and you can toggle the microphone on or off using the buttons in the bottom-right corner of the window. When you finish recording, a small audio icon appears in the lower-right corner of the recorded slides. The slide show timing is automatically saved, and the recording can be played back in Slide Show.
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Editing and modifying audio files
Once you have inserted an audio file into your PowerPoint presentation, you can edit and modify it in several ways.
Trimming
If you have a long audio clip, you can trim it to keep only the relevant portions. To do this, select the audio clip on the slide, then click on the Playback tab in the Audio Tools section. From there, click Trim Audio and then Play to determine where you want to make the cut. When you reach the desired point, click Pause, and then drag the red and green sliders to trim the audio file accordingly. You can also trim the beginning and end of the clip by clicking and dragging the start and endpoints.
Fade In and Fade Out Effects
You can also add fade-in and fade-out effects to your audio clip to prevent the audio from starting or ending abruptly. To do this, simply change the number in the Fade Duration boxes.
Volume
You can adjust the volume of your audio clip by selecting Volume and choosing your preferred setting. There are four settings for the volume of the audio file: low, medium, high, and mute.
Start Options
You can also choose how and when your audio file starts. To do this, select the dropdown arrow next to 'Start' and choose one of the following options:
- In Click Sequence: Plays the audio file automatically with a click.
- Automatically: Plays automatically once you advance to the slide that the audio file is on.
- When Clicked On: Plays audio only when the icon is clicked on.
Looping Options
You can also choose how the audio plays in your presentation. Select one of the following options:
- Play Across Slides: Plays one audio file across all slides.
- Loop until Stopped: Plays an audio file on a loop until it's stopped manually.
- Play in Background: Plays the audio continuously across all slides in the background.
Hiding Audio Icons
To hide audio icons during your presentation, go to the Audio Options group and select the Hide During Show checkbox.
Creating a Playlist
If you want to play different audio on each slide, you will need to add the audio files one by one and uncheck 'Play Across Slides'. To create a playlist that plays across all slides, you will need to use audio editing software such as Audacity or Adobe Audition to edit and combine your clips.
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Frequently asked questions
First, open your PowerPoint presentation and select the slide where you want to add the audio. Next, go to the Insert tab and select Audio. Choose your audio source by selecting either Audio on My PC or Record Audio. If you choose Audio on My PC, browse and select your audio file, then click Insert. If you choose Record Audio, a recording window will open where you can record audio and click OK.
PowerPoint supports all common types of sound files including MP3, WAV, WMA, MIDI, M4A, AAC, OGA, FLAC, and AU.
Yes, you can play music or other sounds automatically when a slide appears or add a song that plays as background music during your entire presentation. You can do this by selecting Play in Background.
To preview the audio file, click the Play button. Adjust the handles if necessary, then click OK.
Yes, select the audio file, then click the Format tab. Click the Change Picture command. The Insert Pictures dialog box will appear. Click Browse to select a file from your computer or use the online image search tools to locate an image online.
