Elliot Kim
Adding sound to a PowerPoint presentation can make it more interesting and engaging. PowerPoint supports common audio file types, such as MP3, WAV, and MIDI. To insert sound, open your PowerPoint presentation, click the 'Insert' tab, select the 『Audio』 icon in the 『Media』 section, and choose 『Audio on My PC』. Then, select your desired audio file and click 『OK』. The audio file will appear as a speaker icon on your slide, but you can change this icon or hide it during the slideshow. You can also edit your audio file by trimming it, adding fade effects, or creating bookmarks for specific parts of the audio.
| Characteristics | Values |
|---|---|
| File types supported | MP3, WAV, FLAC, MIDI, WMA |
| Inserting audio | Click the Insert tab, then the Audio icon in the Media section, then select the desired file from your PC |
| Audio icon | By default, the audio file will appear as a speaker icon, but this can be changed to a different picture |
| Audio controls | Volume, start time, hide during show, play across slides, loop until stopped, rewind after playing |
| Editing audio | Trim, fade in/out, add bookmarks |
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What You'll Learn
Inserting sound files into PowerPoint slides
Adding sound to a Microsoft PowerPoint presentation can make it more interesting and engaging. PowerPoint supports all common types of sound files, including MP3, WAV, FLAC, MIDI, and WMA.
To insert a sound file into a PowerPoint slide, first, open a PowerPoint presentation. Then, click the 'Insert' tab. In the ''Media' section on the Ribbon bar, click the 'Audio' icon. The 'Media' section is often on the far right side. In the drop-down menu, select the 'Audio on My PC' option. In the 'Insert Audio' window, find and select the sound file you want to insert, then click 'OK'. After the sound file is inserted, an icon resembling a speaker with sound waves will appear.
Once the audio file is inserted, you can modify it using the commands on the 'Playback' tab. For instance, you can trim the audio to play only a specific section, add a fade-in and fade-out effect, or add bookmarks to jump to specific points in the file. You can also adjust the volume, set the audio to start automatically or when clicked, hide the audio icon during the slideshow, play the audio across multiple slides, loop the audio until stopped, or rewind it to the beginning after playing.
If you prefer not to have the speaker icon, you can change it to a different picture. To do this, select the audio file, click the 'Format' tab, and then click the 'Change Picture' command. Choose 'Browse' to select a file from your computer, or use the online image search tools to find an image. The icon will then change to the new picture.
Repeat the above steps to insert sound files into additional PowerPoint slides as needed.
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Changing the default speaker icon
When you insert audio into your PowerPoint presentation, a default speaker icon is added to the slide. This icon indicates the presence of audio and can be clicked to play the sound. While you can't change the default icon for all audio files at once without using code, you can change the icon for individual audio clips. Here's how:
Firstly, select the audio file on your slide. Then, click on the "Format" or "Playback" tab on the PowerPoint ribbon. From there, you should be able to access options to change the picture. In some versions of PowerPoint, this may be done by clicking on a "Change Picture" command, while in others, you may need to right-click on the icon and select "Change Picture" from the menu.
Once you've selected the "Change Picture" option, you will be directed to locate a new picture. You can choose a picture from your computer by clicking "Browse" or use online image search tools to find an image on the web. Select the desired picture and click "Insert." The icon for your selected audio file will then change to the new picture.
Additional Customization Options:
In addition to changing the speaker icon, you can also customize various other aspects of how the audio plays during your presentation. For example, you can set the audio to play automatically when the slide appears, loop continuously across all slides, or hide the audio icon during the slideshow. These options can be found on the "Playback" tab in the PowerPoint ribbon.
Furthermore, you can edit the audio file itself to trim it, add fade-in and fade-out effects, or create bookmarks to jump to specific points in the audio. These options are also available on the "Playback" tab, allowing you to customize the audio to fit your presentation seamlessly.
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Supported sound file types
PowerPoint supports all common types of sound files, including MP3, WAV, FLAC (Free Lossless Audio Codec), MIDI (Musical Instrument Digital Interface), and WMA (Windows Media Audio).
MP3 and MPEG-4 files will play in PowerPoint 2016 on all devices, including Windows computers, Mac computers, iOS (iPhone/iPad) devices, and Android devices. However, it's worth noting that not all files of this type will play on all computers.
Windows Media files (.wmv, .wma) are not supported on PowerPoint for macOS. If you're using a Mac, you can use third-party tools to convert these files to a supported format. Alternatively, if you have a Microsoft 365 subscription that includes Microsoft Stream, you can upload the .wmv or .wma file to Stream and insert it into your presentation from there.
When using Windows 7 on a virtual machine (VM), the QuickTime Player is required to play MP4 video files. You can download QuickTime for Windows from the Apple website. PowerPoint may also support additional file types if you install additional codecs on your PC.
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Trimming audio files
To trim the audio file, select the audio icon and then click on the 'Playback' tab. From here, you can select the 'Trim Audio' option. This will allow you to adjust the start and end points of the audio clip.
To determine where you want to trim the audio, click the ''Play' button in the 'Trim Audio' box. When you reach the point where you want to make a cut, click 'Pause'. You can then drag the start and end points of the audio clip to your desired position.
You can also use the ''Next Frame' and 'Previous Frame' buttons to fine-tune the location of the trim markers. Alternatively, you can use the red and green sliders to trim the audio accordingly. Once you are happy with your trims, click 'OK' to save your changes.
It is important to note that you can only trim audio files that you have inserted from your computer. This feature is not available for audio files inserted from the web.
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Controlling audio file playback
To control the playback of audio files in your PowerPoint presentation, follow these steps:
Firstly, ensure that your computer is equipped with a sound card, microphone, and speakers, as these are necessary for recording and playing audio. PowerPoint supports common audio file types such as MP3, WAV, FLAC, MIDI, WMA, M4A, AAC, and OGA.
Now, open your PowerPoint presentation and navigate to the slide where you want to insert the audio. Go to the Insert tab and, in the Media section, click on the Audio icon. From the drop-down menu, select 'Audio on My PC' to browse and insert the desired audio file.
Once the audio file is inserted, an audio icon will appear on the slide. To control how the audio file plays back, click on the audio icon and then select the Playback tab. Here, you will find various options:
- Trim Audio: Use the red and green sliders to trim the audio file to your desired length.
- Fade In and Fade Out: Adjust the duration for fade-in and fade-out effects by changing the numbers in the respective Fade Duration boxes.
- Volume: Control the volume of the audio output by selecting the desired volume setting.
- Start Options: Choose how the audio file starts by selecting one of the following options from the drop-down menu next to 'Start':
- In Click Sequence: Plays the audio file automatically with a click.
- Automatically: Plays automatically when you advance to the slide containing the audio file.
- When Clicked On: Plays audio only when the audio icon is clicked on.
- Playback Options: Decide how the audio file plays across your presentation by selecting one of the following options:
- Play Across Slides: Plays the same audio file across all slides.
- Loop until Stopped: Plays the audio file on a loop until it is manually stopped by clicking the Play/Pause button.
If you want to play the audio file for specific slides, you can set it to 'Play In Background' and turn off 'Loop until End'. However, there is no straightforward way to end the audio on a specific slide. Instead, you can use 'Trim Audio' and 'Fade Out' timings to control the ending of each audio segment and practice presenting to match those timings.
Additionally, you can set audio files to play automatically when a certain slide appears. In 'Normal view', click the audio icon on the slide. On the Playback tab, in the 'Audio Options' group, select 'In Click Sequence' or 'Automatically' from the Start list.
By utilizing these tools and options, you can effectively control the playback of audio files in your PowerPoint presentation to enhance its impact and engagement.
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Frequently asked questions
To insert a sound file into a PowerPoint slide, first, open a PowerPoint presentation. Click the Insert tab. In the Media section on the Ribbon bar, click the Audio icon. In the drop-down menu that opens, select the Audio on My PC option. In the Insert Audio window, find and select the sound file you want to insert into the PowerPoint slide, then click OK.
Yes, you can change the speaker icon to a different picture. First, select the audio file, then click the Format tab. Click the Change Picture command. The Insert Pictures dialog box will appear. Click Browse to select a file from your computer or use an online image.
You can modify your audio files using the commands on the Playback tab. For example, you can trim the audio file to play only a specific section, add a fade in and fade out, or add bookmarks that allow you to jump to specific points in the audio file.
