Sienna Rhodes
When sending out invitations, it's always a good idea to include a clear and polite reminder to RSVP. While some people may consider please kindly RSVP redundant, it's a widely accepted and commonly used phrase in written English. It's a polite way to request a response and confirm attendance. You can also encourage guests to respond by providing multiple response options, such as email, text, or a dedicated website or phone number. In addition, explaining why their response is important, such as ensuring enough food or seating, can increase the likelihood of receiving timely RSVPs.
| Characteristics | Values |
|---|---|
| Is it redundant? | Opinions vary. Some say it's redundant but not a big deal, while others argue that "RSVP" has acquired a distinct meaning from "please respond", so adding "please" is courteous. |
| Is it grammatically correct? | Yes, "please kindly RSVP" is a correct and usable phrase in written English. |
| Is it commonly used? | Yes, it is commonly used in formal communication and is considered a polite way to request a response to an invitation. |
| Variations | "Please RSVP", "Kindly RSVP", "Reply by", "Kindly reply by", "Please respond", "Please kindly respond" |
| Reminders | It is recommended to send polite reminders to guests who haven't responded, especially before the RSVP deadline. Reminders can include updates on planning, a sense of excitement, and a clear deadline. |
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What You'll Learn
Please kindly RSVP is a correct and usable phrase
"Please kindly RSVP" is a correct and usable phrase in written English. It is a polite way to ask someone to respond to an invitation and confirm their attendance at an event. The phrase is commonly used in formal communication and is often included in invitations for weddings, anniversaries, and reunions.
The acronym "RSVP" originates from the French phrase "répondez s'il vous plaît," which translates to "respond if you please" or "please respond." Over time, "RSVP" has acquired a distinct meaning in English that differs from its literal translation. In English, "RSVP" is commonly used as shorthand for "let me know if you're coming."
When using "please kindly RSVP" in an invitation, it is important to provide clear instructions on how guests should respond. This could include mailing an RSVP card, responding through a website or social media page, sending an email, or providing a phone number for text or call responses.
Additionally, it is a thoughtful gesture to include a return envelope that is pre-addressed to the host's address. This makes it more convenient for guests to send in their responses. To encourage timely responses, it is also helpful to include a soft deadline and explain why their response is important, such as ensuring sufficient food, drinks, or seating arrangements.
In conclusion, "please kindly RSVP" is a perfectly acceptable and courteous phrase to use when inviting guests to an event. It conveys a polite request for their confirmation of attendance, contributing to a positive tone in the invitation.
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Please RSVP is redundant but not a big deal
"Please RSVP" is a phrase that is commonly used in written English to politely request a response to an invitation. While it may be considered redundant, as "RSVP" is already a request for a response, adding "please" before it makes the phrase more courteous. This additional "please" can be especially important in formal settings or when inviting guests to events.
The acronym "RSVP" originates from the French phrase "répondez s'il vous plaît," which translates to "respond, please" or "please respond." Over time, "RSVP" has acquired a specific meaning in English that is distinct from simply saying "please respond." In certain contexts, using just "RSVP" without "please" can be seen as impolite.
Some people argue that saying "please RSVP" is redundant and should be avoided, especially in formal invitations such as wedding invitations. They believe that the literal translation of "RSVP" already includes "please", so adding another "please" is unnecessary. However, others argue that most English speakers do not consider the literal translation and instead interpret "RSVP" as shorthand for "let me know if you're coming." From this perspective, saying "please RSVP" is not redundant but rather a polite way to encourage a response.
Ultimately, while "please RSVP" may be technically redundant, it is not a big deal. It is a commonly used phrase that adds courtesy and politeness to a request for a response. Whether in formal or informal settings, the phrase is widely understood and accepted, and it is up to the sender to choose the wording that best suits their invitation and audience.
When inviting guests to events or requesting their attendance, it is essential to provide clear instructions on how to RSVP and set a deadline for responses. This helps ensure a timely response and allows for better planning and preparation for the event.
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Make it easy for guests to RSVP
While opinions vary on whether "please RSVP" is redundant, it is generally agreed that it is not a big deal. However, it is worth noting that "RSVP" has acquired a distinct meaning from "please respond," and adding "please" is more courteous.
Provide Multiple RSVP Options
Offer your guests various ways to RSVP, such as through a website, email, text, phone call, or physical response card. This ensures that they can choose the most convenient method for them.
Include a Pre-Addressed Return Envelope
If you opt for physical RSVP cards, include a pre-addressed return envelope. This saves your guests a trip to the post office, making it more likely that they will respond promptly.
Explain Why Their Response Is Important
In your invitation, explain why their RSVP is crucial. For example, you could mention that you need an accurate headcount to ensure enough food, drinks, seating, or party favors for everyone. This helps guests understand the impact of their response.
Offer a Small Incentive
Motivate your guests to respond by offering a simple incentive. For instance, you could enter them into a raffle if they RSVP by the deadline or include a small gift or some confetti with the invitation.
Set a Clear Deadline and Send Reminders
Establish a deadline for RSVPs and communicate it clearly to your guests. If the deadline passes, send polite reminders via text, email, or social media. Let them know you are excited to see them at the event and provide easy ways to RSVP.
Keep Track of Responses
Maintain a spreadsheet or another organized system to track responses. This helps you identify missing RSVPs and follow up with guests who haven't responded yet.
By implementing these strategies, you can make the RSVP process more straightforward and user-friendly for your guests, increasing the likelihood of timely responses.
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Send RSVP reminders
When sending out invitations, it is always a good idea to include an RSVP reminder. This is a polite way to ask someone to respond to your invitation and confirm their attendance. Here are some tips for sending RSVP reminders:
Timing is Everything
It is a good idea to send a gentle reminder one week before the RSVP deadline. This will help guests remember to respond without feeling rushed. However, despite your reminder, some guests may still miss the deadline. In this case, wait a few days after the deadline has passed before sending a more explicit reminder.
Make it Easy for Your Guests
Provide multiple ways for guests to RSVP, such as by mail, email, text, or phone call. This will make it more convenient for your guests to respond and increase the likelihood of receiving a response.
Explain Why Their Response is Important
When asking for an RSVP, explain to your guests why their response is important. For example, you can say, "To ensure there is enough food and drink for everyone, please send a response to this invitation." This will help guests understand the impact of their response and may make them more likely to respond.
Offer an Incentive
Consider offering a small incentive to guests who RSVP by the deadline. This could be something simple, such as a chance to win a bottle of wine or extra party favors. This will not only encourage guests to respond by the deadline but also get them excited about the event.
Send Personalized Reminders
If you are still waiting on RSVPs from certain guests, consider sending personalized reminders. You can send a text, email, or make a phone call to individual guests to check in and see if they are planning to attend. A phone call can be a great way to avoid miscommunication and make your reminder seem less abrupt or rude.
Sample Wording for RSVP Reminders
- "Just a quick reminder that we need your RSVP by [date]. You can RSVP on our website [website URL] or by email at [email address]."
- "Hi [guest name]! We wanted to make sure you got our invitation for [event date]. We haven't heard if you're able to make it yet, and we need a final headcount. We'd love to have you there, so please let me know by [date] if you can attend."
- "The RSVP deadline has passed, but we would still love for you to join us at our event on [date]. We need to finalize the catering numbers, so if you could please let me know whether you can make it or not, that would be extremely helpful. You can call, text, or reply to this email with a yes or no."
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Include an incentive to RSVP
When asking guests to RSVP, it is important to provide an incentive for them to do so. This can be done in a variety of ways, and here are some suggestions:
Firstly, it is essential to explain to your guests why their response is important. For instance, you could write something like, "To ensure there is enough food and drink for everyone, kindly respond to this invitation." This will help your guests understand the impact of their response and may increase the likelihood of a timely reply.
Secondly, you can offer a small gift or raffle entry along with the invitation. It need not be expensive; a simple token, such as a dollar store pin or a handwritten note, can add a personal touch and excite your guests about the event. They may also feel more obligated to respond, knowing that you have put in the effort to include a gift.
Additionally, consider implementing a dedicated RSVP website or platform. This simplifies the response process for your guests and provides an up-to-date overview of attendance for planning purposes. You can include the RSVP link in your invitations, along with a clear deadline for responses, making it convenient and straightforward for your guests to reply.
For business events, early bird discounts or promotions can be offered to those who RSVP by a specified date. This strategy boosts response rates and aids in accurate headcount estimation, which is crucial for budgeting and resource allocation. Similarly, for social events, you can incentivize early responses by offering a special perk to the first guests who RSVP, such as priority seating or serving at the buffet.
Lastly, you can make the RSVP process more engaging and reflective of your event's tone. For casual gatherings, you might include fun RSVP choices like, "Yes! Can't wait to put on my dancing shoes!" or "Sorry, party on without me!" These options add a playful touch and may encourage guests to respond promptly.
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Frequently asked questions
Yes, 'please kindly RSVP' is a correct and usable phrase in written English. It is a polite way to ask someone to respond to an invitation.
RSVP is an acronym for the French "répondez s'il vous plaît", which means "respond if you please" or "please respond". Therefore, saying "please RSVP" is the same as saying "please please respond". However, some people argue that the phrase has acquired a distinct meaning from "please respond" in English, so it is not redundant.
You can say "please kindly RSVP" or "kindly please RSVP", followed by the deadline and method of response. For example, "Please kindly RSVP by [date] through our website or email."
