Lena Torres
Outlook can notify you of new messages, event reminders, and other actions with sound effects. However, some users may find these sounds annoying or disruptive and may want to turn them off. While Outlook does not have a silent sound option, you can disable sound effects in the Outlook options pane or through Windows settings. This article will provide a guide on how to turn off sound effects in Outlook and adjust notification settings to suit your preferences.
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What You'll Learn
Outlook sound settings for Windows
You can adjust your Outlook sound settings for Windows in the following ways:
Through the Outlook Options Pane
You can control some sound effects through the Outlook options pane. To change the sound settings for new messages, follow these steps:
- Select the File tab.
- Select Options > Mail.
- Under Message Arrival, select or clear the Play a sound check box.
Through Windows Sound Settings
Outlook sound settings for certain events are controlled by Windows. To change these settings, follow these steps:
- Select the Windows button and type "Sound".
- Select Sound mixer options and use the Volume slider to adjust your sound levels. Moving the slider to the lowest level (0) will mute all sounds.
- To change the sound for specific events, select "Change system sounds".
- In the Sound dialog box, select an item from the Program Events list to modify the sound associated with that event.
- To disable sound for a specific event, use the Sounds dropdown box and choose "No Sounds" from the top of the list.
Through Outlook Settings
You can also adjust sound settings through the Outlook settings menu. To do this, follow these steps:
- Open the left navigation menu and tap the Settings (gear icon) at the bottom.
- In Settings, select Notifications.
- Toggle between Email or Calendar to adjust push notifications and turn them on or off.
- Choose sounds for each notification type.
- For Mail, you can set timed instances or schedule periods of time for notifications to be muted through Do Not Disturb or Quiet Time.
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Outlook sound settings for Mac
Outlook for Mac uses a default set of sounds, but you can also install additional sound sets from third-party sources. A sound set for Outlook is a folder that contains six sound files and a .plist file that maps each sound file to an Outlook event.
To access Outlook's sound settings on a Mac, open the Outlook menu and click on "Preferences" under "Personal Settings". Then, click on "Notifications & Sounds". Under Message arrival, you can choose whether or not to play a sound when a new message arrives. To turn off a specific sound, clear the check box next to it. To preview a sound, click the Play button next to each sound option.
If you want to install a third-party sound set, copy the new sound set folder to the following location: /Users/username/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook Sounds Sets. Then, go back to "Notifications & Sounds" in the "Preferences" menu, click on the "Sound set" menu, and select your new sound set.
In addition to new message notifications, Outlook can also play sounds for various other events, such as errors and alerts. For example, you might hear a sound when you dismiss all reminders or permanently delete an item. These sounds are controlled by your system settings. To adjust these settings, select the Windows button, type "Sound", and select "Sound mixer options". You can then use the Volume slider to adjust the sound levels or select specific events from the Program Events list to change or turn off the associated sound.
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Outlook sound settings for Android
On Android, Outlook allows you to customise the sound settings for individual accounts. You can set unique alert sounds for each account, making it easy to identify which account an email has arrived from.
To access Outlook's notification settings on Android, tap the hamburger icon in the top-right corner of the display, then tap the settings gear in the bottom-left corner. If you're using an older version of Outlook, the settings gear may be in the top-right corner of the main page. Once in the settings menu, tap "Notifications" under ""Mail". From here, you can adjust push notifications and turn them on or off for your Mail and Calendar. You can also set timed instances or schedule periods of time for notifications to be muted through "Do Not Disturb" or "Quiet Time".
Under each account, you will see several options, such as "Focused and Other Inboxes", "Focused Inbox Only", and "None". To set a custom notification sound, tap "Sounds for New Mail" or "New Mail Sound" under the account you want to change. You can then choose from the available options, including three Outlook-specific sounds and your device's stock alerts. Your selection will only apply to the chosen account.
Additionally, you can change the sound that plays when you receive a new message, calendar reminder, task reminder, or flag reminder. To do this, select the File tab, then "Options" > "Mail". Under "Message Arrival", you can select or clear the "Play a sound" check box. You can also customise other notification behaviours, such as changing the mouse pointer briefly or showing an envelope icon in the bottom right of the Windows Taskbar.
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Outlook sound settings for iOS
Microsoft Outlook can alert you to a variety of actions with sound effects. While you can control some of these sounds through the Outlook options pane, other settings are controlled by the operating system of your device.
To turn off all Windows sounds, select the Windows button, type "Sound", and select "Sound mixer options". Use the Volume slider to adjust your sound levels. By adjusting the Volume to its lowest level (0), all sounds will be muted.
To turn off mail and calendar sounds, open the left navigation menu and tap the Settings (Gear icon) at the bottom. In settings, select "Notifications". In Notifications, toggle between "Email" or "Calendar" and turn them on or off for your Mail and Calendar. You can also set timed instances or schedule periods of time for notifications to be muted through "Do Not Disturb" or "Quiet Time".
If you have multiple email accounts attached to Outlook, you can set unique alert sounds to instantly identify which account an incoming email has arrived from. To get started, tap "Sounds for New Mail" under any account you'd like to change. You can then choose whichever sound you like from the options presented. Your selection will only apply to the account you've selected.
Outlook for iOS manages its own alert sounds. It makes a one-time user-selectable sound when an email comes in. However, as of 2015, it is not possible to customise the sound and volume of email notifications.
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Outlook sound settings for notifications
The sound settings for notifications in Outlook can be customised in various ways. Outlook can notify you of new messages, calendar events, reminders, and errors and alerts through sound effects. You can control some of these sounds through the Outlook options pane, while others are controlled by your Windows sound settings.
To adjust sound notifications for new messages, follow these steps:
- Select the File tab.
- Select Options > Mail.
- Under Message Arrival, select or clear the Play a sound check box.
- You can also change other notification behaviours here, such as changing the mouse pointer briefly or showing an envelope icon in the bottom right of the Windows Taskbar.
If you want to change the sound that plays when you receive a new message, you can do so by following the steps outlined in the "Change the sound played when an email message arrives" section of the Microsoft Support page.
To turn sound notifications on or off for reminders:
- Select the File tab.
- Select Options > Advanced.
- Under Reminders, select or clear the Play reminders sound check box.
- If you choose to play a reminder sound, you can either use the default sound file or select "Browse" to choose a custom sound file.
Additionally, you can adjust sound notifications for errors and alerts that you receive in Outlook. For example, if you try to dismiss all reminders from the Reminder dialog box, Outlook may play a sound for the warning or informational message. To turn off all Windows sounds, including those for Outlook errors and alerts:
- Select the Windows button and type "Sound".
- Select Sound mixer options.
- Use the Volume slider to adjust your sound levels.
- By adjusting the Volume to its lowest level (0), all sounds will be muted.
Alternatively, you can choose specific events for which you do not want to hear any sound, regardless of your other Windows sound settings:
- Select the Windows button and type "Sound".
- Select "Change system sounds".
- In the Sound dialog box, select an item from the Program Events list to change the sound associated with that event.
- To turn off sound for a specific event, use the Sounds dropdown box and choose "No Sounds" from the top of the list.
For Outlook for Mac, the sound settings can be adjusted by following these steps:
- On the Outlook menu, click Preferences.
- Under Personal Settings, click Notifications & Sounds.
- Under Message Arrival, choose your preferred settings for new messages.
- Under Sounds, clear the check box next to each sound that you want to turn off.
- You can also preview a sound by clicking the Play button next to each sound option.
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Frequently asked questions
To turn off all sounds in Outlook, you can adjust your Windows sound settings. Select the Windows button, type "Sound", and select "Sound mixer options". Use the Volume slider to adjust your sound levels. Setting the volume to 0 will mute all sounds.
To turn off email notifications in Outlook, open the left navigation menu and tap the Settings (gear icon). In Settings, select "Notifications", then toggle between "Email or Calendar". You can turn notifications on or off for Mail and Calendar and choose sounds for each.
To turn off sounds for new emails in Outlook, go to File > Options > Mail > Message arrival and make sure that "'Play a sound' is unchecked.
To change the sound for new emails in Outlook, go to File > Options > Mail. Under "Message Arrival", select the "Play a sound" checkbox and then choose your desired sound from the list of options.
